Your Benefits:

Our client is a global innovator in digital solutions for the architecture, engineering, and construction industry, delivering advanced technology that supports the entire design-to-build process
With strong expertise in BIM, cloud collaboration, and automated workflows, the company empowers professionals worldwide to work more efficiently, precisely, and sustainably
Its international culture, modern tech environment, and fast-growing market make it an attractive workplace for talents seeking impact, innovation, and professional growth

Your Duties:

Manage and coordinate the CEO's calendar, appointments, and meetings to optimize time and priorities
Prepare, review, and organize agenda for executive meetings
Serve as the primary point of contact between the CEO and internal teams, board members, clients, and external partners
Handle confidential information with discretion and maintain a high level of professionalism
Coordinate travel arrangements, itineraries, expenses etc. for the CEO
Assist in the preparation and follow-up of board meetings and executive sessions
Monitor and prioritize incoming communications, including emails, calls, and correspondence
Support special projects and initiatives as assigned by the CEO
Facilitate smooth communication and workflow across departments on behalf of the CEO
Conduct research and compile information to assist the CEO in decision-making processes

Your Qualifications:

Vocational training or Bachelor and experience as an executive assistant in a fast-paced environment
Fluent in German and English (written and spoken)
Exceptional organizational and time management abilities
Advanced proficiency in Microsoft Office Suite
Strong problem-solving skills and attention to detail
Excellent communication and interpersonal skills
Discretion in handling confidential information
Comfortable with AI-powered productivity tools (e.g., scheduling, transcription, project management)
Willingness to learn and adapt to new technologies
Self-starter with a keen eye for process improvement
Ability to identify new solutions to streamline workflows

About Hays:

Discover the modern way of recruiting in the sales and marketing field. With us you receive the perfect support for ensuring your professional success - together with consultants specialised in your industry. Our experience and know-how allow us to assist you individually in planning your next career steps, from choosing the right position to your first day on the job and beyond. Register with us and reap the benefits of interesting job offers that match your skills and experience - all completely free of charge.

Executive Assistant (m/f/d)