We seek a Project Manager with strong Business Analysis skills to coordinate multiple outstaff teams across several accounts and actively support pre-sales. You will own delivery hygiene (communication, utilization, invoicing, and forecasting), drive clear requirements, and help shape proposals and estimates. The role is hands-on: you’ll run efficient processes, keep stakeholders aligned, and turn business needs into an actionable backlog.

Responsibilities

Manage multiple outstaff engagements end to end (scope, timeline, budget, quality), align with the Client’s goals, and ensure smooth daily operations
Run interviews/workshops, analyze the Client’s needs, document requirements (user stories/BRD/SRS), manage changes, and keep backlog clear and actionable
Build strong relationships with the Client’s stakeholders, provide regular status updates, address issues early, and drive high Customer Satisfaction
Monitor utilization, forecast and control budgets, ensure accurate time reporting and invoicing, protect margin, and support revenue growth through stable, scalable delivery
Participate in discovery calls, help shape solutions and estimations, contribute to proposals, and identify upsell/cross-sell opportunities
Coordinate and support distributed Engineers, clarify expectations, contribute to performance feedback, and foster a healthy, motivated team environment
Tailor processes (Scrum/Kanban/Hybrid), define and track KPIs, ensure delivery standards, identify and mitigate risks, and drive continuous improvement

Requirements

2+ years of experience in the software development domain
2+ years of experience in a leadership/coordination role
Proven outstaff coordination experience (with multiple squads/clients in parallel)
Strong BA toolkit: interviews/workshops, user stories & AC, prioritization (MoSCoW/WSJF), and UAT coordination
Experience of being involved in pre-sales: leads discovery, high-level estimates, proposal decks, and demos
Financial discipline: utilization tracking, forecasting, invoicing, and margin awareness
Ability to tailor Scrum/Kanban/Hybrid to the client context
Solid facilitation, conflict management, and expectation management skills
A Bachelor’s/Master’s degree
English level - Upper-Intermediate or higher

Will be a plus:

PSM or a similar certification

We offer:

Remote-first work model with flexible working hours (we provide all equipment)
Comfortable and fully equipped offices in Lviv and Rzeszów
Competitive compensation with regular performance reviews
18 paid vacation days per year + all state holidays
12 days of paid sick leave per year without a medical certificate + extra paid leave for blood donation
Medical insurance with an affordable family coverage option
Mental health program which includes free and confidential consultations with a psychologist
English, German, and Polish language courses
Corporate subscription to learning platforms, regular meetups and webinars
Friendly team that values accountability, innovation, teamwork, and customer satisfaction
Inclusive environment where everyone feels valued and treated equally. We proudly partner with VeteranHub to support Ukrainian veterans
We are committed to supporting Ukraine and actively participate in charity initiatives