WAL
Walt Disney Imagineering (Germany) GmbH
Administrative Coordinator (m/f/d)
Vor 5 Monaten veröffentlicht
Vollzeit
Papenburg
Unbefristet
Vor Ort
Unser Stellenangebot
Job Summary:
Provide support to the site office team through guidance on processes in the daily site office routine, resolving challenges, and supporting relocation and travel processes
Responsibilities:
- Support the Site Office team with day-to-day questions, proactively resolve challenges, and pitch in to help
- Make an inventory of the office supplies and devise an efficient way to keep items in stock;order supplies and equipment along with other office management responsibilities
- Schedule conference rooms, meetings, and video chats
- Maintain different data for the team, such as organizational charts, distribution lists etc.)
- Prepare regular reports and summaries as well as presentations for the team
- Plan events like service anniversaries, recognition parties, lunch-and-learns, and team-building activities
- Assist with onboarding new employees - you’ll be the “friendly face” that newbies count on to answer all their questions
- Developing and continuously improving the travel strategy for business travelers:
- Organization of transportation (early securing of local transportation capacities) and accommodation (housing identification and walks) together with internal and external partners
- Allocation of accommodation and transportation for travelers and rotation management (cleaning schedule, key handovers, parking passes)
- Communication with travelers and creation of information for travelers as part of “Know before you Go” presentations
- Development and continuous improvement of the travel process to achieve efficiency gains
- Maintaining travel tools (e.g. Smartsheet) and creating travel dashboards for various target groups
Desired Qualifications:
- Fluent in German and English
- Professional experience as a Secretary/Assistant or Administrative Support
- Flexibility and a proactive approach
- Ability to multi-task and prioritize deadlines and deliverables
- Very strong organizational skills
- A calm head and steady hand to deal with the unexpected
This role will require you to be on-site 5 days a week.
Applications should be sent via our Careers Portal in English.
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Walt Disney Imagineering (Germany) GmbH
Papenburg
Assistenz, Sekretariat, Büro