Administrative Assistant (f/m/d) - Interims Position until Q1/2026

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

The position aims to support the financial management in the IT Division Land Transport and Digital solutions (GILDS), and to support the GILDS IT Controller and all Enterprise Functions and Divisions in the department with the related payment and invoicing processes.

Your tasks

Act as Single Point of Contact (SPOC) for the Divisions and Enterprise Functions for all tasks around vendor orders and their invoicing

Receive purchase orders and administrate them according to Schenker’s procurement guidelines using the related tools and monitor the process

Work with the IT Controller to ensure that for purchase order requests:

Budget is available to cover the cost of the purchase.

Forecast of the respective execution item is updated to include the POR.

Ensure that the related invoice process is in line with Schenker guidelines:

Suppliers are following those guidelines.

Invoices are delivered on time and in the correct manner.

Invoices are approved for payment and properly configured (e.g. correct execution item and correct asset id assigned for capitalized costs).

Support the GILDS IT Controller with the month end closing process:

Submit accruals (check order against actuals)

Identify and correct wrong bookings and submit posting correction requests to Accounting

Support the GILDS IT Controller with the management of the budget:

Ensure GILDS cost center and execution item budgets are on track.

Provide accurate reporting of the budget and costs.

Constant and close collaboration with the Department Controller and the Portfolio Management.

Your profile

Bachelor's degree in accounting or finance
Strong knowledge of accounting principles and standards
Proficiency in Microsoft Excel and accounting software
To track record in agile product development or general experience in agile methodologies is an advantage, as well as previous exposure in Shipping or Logistics Industry
Attention to detail and accuracy in work
Strong analytical and problem-solving skills
Ability to work independently and in a team environment
Effective communication and interpersonal skills
Ability to manage multiple tasks and prioritize
Knowledge of tax laws and regulations
Willingness to learn and adapt to the dynamic nature of accounting and finance
Fluent Business English (written and spoken)
Excellent MS Office skills (Word, Excel, Power Point, Outlook, Visio, etc.)

Deine Vorteile

Uns ist wichtig, dass die Arbeitszeiten unserer Mitarbeitenden genug Raum für Familie und Freizeit lassen. Daher bieten wir nach Absprache flexible Arbeitszeiten und mobiles Arbeiten an.
Mit einem umfangreichen Angebot an Seminaren, Trainings und Qualifizierungen bieten wir individuelle und langfristige Entwicklungs- und Weiterbildungsmöglichkeiten.
Die nationale und internationale Vernetzung mit Kollegen und Kolleginnen bei DB Schenker bietet Gelegenheit für den fachlichen und persönlichen Austausch.
Mitarbeitende profitieren bei DB Schenker von einem umfassenden betrieblichen Gesundheitsmanagement mit Programmen zur Gesundheitsförderung und Prävention.
Ein gutes Arbeitsklima liegt uns am Herzen! Nur im Team erreichen wir das Beste für unsere Kunden, Mitarbeitenden sowie die Menschen weltweit.

Do you have any further questions?
Do not hesitate to contact us.
We look forward to receiving your call/email!

Schenker AG
Kruppstraße 4
45128 Essen
Germany

Phone: +49 201-8781-5525
recruitment.headoffice@dbschenker.com

Equal Opportunity Employer: at DB Schenker we are proud of our diverse workforce and we are committed in enhancing it further. Therefore, we welcome all applicants, regardless of gender, age, disability, nationality, religion or orientation.